PC Meeting Minutes and Agenda - 24th Jan 2023
MINUTES FROM THE PARISH COUNCIL MEETING HELD ON Jan 24th 2023
PRESENT: Cllr A Wilson, (Chairman), Cllr Mrs Penketh (Vice Chair), Cllr Mrs Patrick (RFO), Cllr Mr C Richardson, Cllr Mr C Campion, Cllr Mr N. Eaves, D/Cllr Jackson, and the Parish Clerk - Mrs S. McIntyre.
One member of the public was present. No member of the public addressed the Council. The Chairman opened the meeting at 7.30pm.
1. APOLOGIES FOR ABSENCE. There were none.
2. DECLARATIONS OF INTEREST. There were none. Block Dispensation for Play park, Precept and Reservoir.
3. MINUTES OF MEETING, Nov 22nd 2022. It was proposed by Cllr Mrs Penketh and seconded by Cllr Mrs Patrick that these be accepted as Minutes. Resolution passed. They were signed by the Chairman.
4. REPORTS FROM VISITING REPRESENTATIVE(S). D/Cllr Jackson submitted a report. C/Cllr Key was unable to attend.
5. VACANCY FOR COUNCILLOR. Notices have been displayed. There is no requirement to fill the vacancy due to the proximity of the next election.
6. VOLUNTEER GROUP. Cllr Mrs Penketh asked if there might be a need for a group of Community Volunteers, available for various duties– hospital visits, community events etc. Ways of advertising this and assessing the need were discussed. D/Cllr Jackson will forward details of a Good Neighbour Scheme, the Clerk will ask the Clerks’ network if similar schemes exist. Cllr Wilson will speak to Mr A Deptford abut the remit of the Village E-circulation group.
7. ALLOTMENTS. Cllr Campion said there may be village interest in additional allotments. The Crown Estates own and lease the existing site. He suggested contacting the Crown about the current site, and/or whether further land may be available for PC managed allotments.
Cllr Wilson proposed that he and Cllr Campion make further enquiries and draft a letter. This to be circulated between meetings, and if agreed, to be sent to the Crown Estates. Seconded by Cllr Mrs Penketh, Resolution passed.
8. UPDATES FROM NOVEMBER.
(a) Mini Book Library, Cllr Mrs Penketh said this was in place and being used. She thanked Those involved in assembling and placing it.
(b) Community Speed Watch. Cllr Mrs Penketh said there was insufficient interest, so a group will not be formed. 1 or 2 of the speeding signs have faded so 2 new ones will be purchased from the Community Fund.
(c) Dog mess in the village. Cllr Eaves said for some reason there had been less dog mess around the village recently. It was agreed that some informal laminated signs may be trialled. Cllr Mrs Penketh agreed to circulate some ideas for signage.
(d) LCC Highways visit. Cllr Wilson said ideas to improve access to a farm at the end of West End have been agreed, but there is no time scale for the work.
(e) Advertising the PC/Possible Surgery. It was generally agreed that a Surgery during the Saturday morning sessions should be tried. After discussion, it was proposed by Cllr Wilson and seconded by Cllr Eaves that these should be on the first Saturday monthly, starting on February 4th. All agreed A Cllr rota can be agreed, but Cllr Mrs Penketh and Cllr Eaves will attend for the first session. and D/Cllr Jackson will attend when he is available. The Clerk will advise C/Cllr Key.
(f) Task and Finish group. Cllr Mrs Patrick explained this was for a small group to form to look into organising/funding a Coronation event.
8.15pm Meeting closed. A member of the public spoke. 8.18pm Meeting re-opened.
The Hut committee has already started planning a Coronation event. Other ideas for such a group are similar to Item 6 – Volunteer group – so the 2 ideas could be combined.
9. ANGLIAN WATER – LINCS RESERVOIR. Correspondence circulated. Cllr Richardson updated the meeting with some information he had received as an individual consultee.
10. JUBILEE GRANT MONEY. Cllr Mrs Patrick and Cllr Mrs Penketh have agreed the amount of £179.73 was owed to the PC as unused funds from the donation. This has been repaid to the PC account. Cllr Mrs Patrick proposed and Cllr Eaves seconded that the remainder of the Playpark funds should be transferred to the PC account after April 1st, and ringfenced for the playpark. A nominal sum to be left in the playpark account to keep it open, should any future grants require a dedicated account. All agreed, Resolution passed.
11. FINANCE.
Monthly report from RFO who explained the previously circulated report. It was proposed by Cllr Campion and seconded by Cllr Wilson that the report be accepted as a true record. The Resolution was passed. The following payments to be made: Clerk’s expenses of £23.
In March 2022 the PC agreed the salary level and hours for the Clerk. The nationally agreed and backdated increase will be paid from April 2023. Nett back pay of £106.66 will be paid in March. Proposed by Cllr Mrs Patrick, seconded by Cllr Mrs Penketh, all agreed.
L.A.L.C. annual subscription £78.82. Proposed by Cllr Richardson, seconded by Cllr Campion all agreed, the Resolution was passed.
LALC Annual training scheme. It was felt that joining the Annual Training Scheme would be cost effective for 23/4, following the election. It was proposed by Cllr Campion and seconded by Cllr Mrs Penketh that the fee of £108 be paid when due, after April 1st. Resolution passed.
Responsibilities/relationship between PC and Play park accounts. This was discussed and Resolved at item 10. item 10.
Ownership / Responsibilities items not purchased by the PC. Cllr Wilson agreed to look into the purchase/ownership and responsibility of various items – beacon, planter and report to the next meeting.
Budget 2023/24. A draft budget had been circulated. After discussion, Cllr Wilson proposed and Cllr Mrs Patrick seconded that the Precept be increased £250 to £2500, all agreed, Resolution passed. There some amendments to the draft budget. Proposed by Cllr Campion and seconded by Cllr Eaves that it be approved as the 2023/4 budget. Resolution was passed.
12. PLANNING MATTERS. Application 22/1611/VARCON. The PC returned “No Objections” to NKDC. Application 22/1647/PAR. For information only, no comments requested.
13. CLERK’s REPORT.
LALC bulletins, including training dates, circulated.
Free Health Checks through Better UK. This to be investigated.
LIVES – Donation request, noted, but insufficient funds to support.
LCC Grass Cutting Agreement. This was signed ready for returning.
14. DATES OF NEXT MEETING. The following dates were agreed for 2023:
TUESDAYS: March 21st May 16th Annual Meetings. July 18th. Sept 19th Nov 21st
The Chairman closed the meeting at 9.20 pm.
AGENDA
Members of the public may also attend this meeting as observers, but will not be allowed to speak during the transaction of the business. The first 15 minutes (7.30 - 7.45pm) of the meeting are assigned for members of the public present to ask any questions regarding the subjects within the agenda which can then be answered / discussed during the PC meeting.
NB: please note Minutes of this meeting cannot be placed here until they have been agreed and signed during the March 2023 PC meeting.
AGENDA - 23rd JAN 2023
1. APOLOGIES FOR ABSENCE.
2. DECLARATIONS OF INTEREST, if any.
3. APPROVAL OF THE MINUTES - Clerks’ Notes from the meeting of Nov 22nd, 2022, – accepting as Minutes.
4. REPORT(S) FROM VISITING REPRESENTATIVE(S), if any. Block dispensations revised – Play area; Budget; Lincs Reservoir.
5. VACANCY FOR COUNCILLOR. Notices have been displayed. There is no requirement to fill the vacancy due to the proximity to the next elections
6. VOLUNTEER GROUP. Should PC establish a list of Community Volunteers to assist in various ways in the village, eg Transport. Cllr Mrs Penketh.
7. ALLOTMENTS. Cllr Campion. Discuss whether to start enquiries as to the need for allotments, and to identify suitable land.
8. UPDATES FROM NOVEMBER.
a. Mini book Library. Cllr Mrs Penketh
b. Community Speed Watch Cllr Mrs Penketh.
c. Dog Mess in Village. Report plus costs. Cllr Eaves and Mrs Penketh.
d. LCC Highways visit. Cllr Wilson.
e. Advertising the PC/ Possible Surgery, how this could be used. Cllr Mrs Penketh.
f. Task and Finish Group. Cllr Mrs Patrick.
9. ANGLIAN WATER – LINCS RESERVOIR. Reports and updates circulated when received.
10. JUBILEE GRANT MONEY. Update on unused funds returned. Items purchased (eg Beacon) clarify responsibility/ownership.
11. FINANCE –
Monthly report from RFO, including signing of Cheques/Approval of any BACS payments. Note and Accept.
Playpark, future transactions through PC
LALC Training – consider the annual training fee for 2023/4, currently £108.
Responsibilities/relationship between the council and the Playpark accounts
Ownership/responsibilities for any items not purchased directly by the council
Budget 2023/4 – Draft budget and precept request to be discussed and agreed. Relevant information circulated.
12. PLANNING MATTERS. Application 22/1611/VARCON. “No objections” returned to NKDC.
Application 22/1647/PAR – for information only, no comments required.
13. CLERK’S REPORT.
LALC e news – circulated. LALC Training – the importance of Training.
Free Health Checks through Better UK. Nov 9th.
LIVES – donation request – circulated.
LCC Highways Grass Cutting Agreement. This has already been resolved to be continued for 2023. The Agreement to be signed.
14. DATES OF 2023 MEETINGS:
March 21st, May 16th (Annual Meetings), July 18th, Sept 19th and Nov 21st.