Annual Parish Meeting and bi-monthly PC Meeting - 19th May 2026 7pm & 7.30pm
MINUTES FROM THE ANNUAL PARISH COUNCIL MEETING HELD ON May 19th, 2026. The AGENDA is below the minutes...
PRESENT: Councillors A Wilson, Mrs Penketh, Mrs Patrick, C Campion, D Andrews, F Griffiths, C/Cllr D East and the Parish Clerk, Mrs S. McIntyre.
1. APOLOGIES FOR ABSENCE. There were none. Mrs Brooking had tendered her resignation as a Cllr today. This was noted.
2. DECLARATIONS OF INTEREST. There were none.
3. ELECTION OF CHAIRMAN. Cllr Mrs Penketh proposed and Cllr Campion seconded that Cllr Wilson be Chairman. He was willing to stand. There were no other nominations, Cllr Wilson was elected unanimously. He signed the Declaration of Acceptance.
4. ELECTION OF VICE CHAIRMAN AND RFO.
Vice Chairman. It was proposed by Cllr Campion and seconded by Cllr Mrs Patrick that Cllr Mrs Penketh be Vice Chairman. She was willing to stand. There were no other nominations, Cllr Mrs Penketh was elected unanimously.
R.F.O. It was proposed by Cllr Mrs Penketh and seconded by Cllr Andrews that Cllr Mrs Patrick be R.F.O. She was willing to stand. There were no other nominations, Cllr Mrs Patrick was elected unanimously.
5. MINUTES OF MEETING, March 17th 2026. It was proposed by Cllr Mrs Patrick and seconded by Cllr Griffiths that these be accepted as Minutes. Resolution passed. They were signed by the Chairman.
6. REPORT(S) FROM VISITING REPRESENTATIVE(S). D/Cllr Jackson was not present, he had forwarded a report which was circulated. C/Cllr East spoke about the County Council volunteering scheme – this will be checked to see if it could be applied in Swaton. There will be small grants available for Parish Councils through their C/Councillors and other funding is being discussed. Cllr East will chase up any progress on the flooding problems at the south end of the village.
7. COUNCIL POLICIES AND PROCEDURES. Council Standing Orders. Updated and revised Standing Orders had been circulated. It was proposed by Cllr Mrs Patrick and seconded by Cllr Griffiths that these be adopted. All agreed, the Resolution was passed.
Financial Regs and other Policies and Procedures. It was proposed by Cllr Wilson and seconded by Cllr Mrs Patrick that the Financial Regulations and other policies by re-adopted. All agreed, the Resolution was passed.
8. COUNCILLORS’ RESPONSIBILITIES. Details of existing responsibilities had been circulated.
After discussion, it was proposed by Cllr Andrews and seconded by Cllr Griffiths that the following responsibilities apply: All agreed, the Resolution was passed.
Police/Speeding/ASB. Cllr Andrews.
Play Area. Cllr Mrs Penketh and Cllr Wilson.
Road and Path Lighting. Cllr Griffiths
Planning/Open Spaces. Cllr Campion
Responsible Finance Officer. Cllr Mrs Patrick
Footpaths and Bridleways. Cllr Griffiths
Tidy Village. Cllr Andrews.
Website. Cllr Mrs Penketh.
9. INSURANCE. The current Insurance agreement expires May 31st. The Council is within a fixed term agreement. Renewal details had been circulated. It was proposed by Cllr Campion and seconded by Cllr Griffiths that the Insurance be renewed. All agreed, the Resolution was passed.
10. PLAYPARK.
• Update on DofE student’s volunteer work. Thomas Wilson has assisted with weekly inspections, minor repairs and grass cutting.
• Park Gate. New self-closing mechanism is needed JULY MEETING.
• Annual Inspection – JULY meeting.
11. MAJOR PROJECTS. Reservoir. Cllr Campion said the next liaison meeting is June 25th. A public meeting may be organised prior to this. A third consultation is being planned for the Autumn.
12. COMMUNITY SPEEDWATCH. This is still ongoing. JULY MEETING.
13. HIGHWAYS MATTERS. April Highways visit to the village. Cllrs Mrs Penketh and Griffiths reported. Footpath issues were discussed – mud from flooding, overgrowing vegetation, and uneven surfaces. The work will be pit on a surfacing list, and siding back will be added for this year. Some village Highways problems may be suitable for submitting to the Volunteer Scheme – these will be discussed and brought to the JULY MEETING.
14. ON-GOING PROJECTS
• Grant for bus shelter repairs. A grant application submitted by Cllr Mrs Penketh was approved. The work will be organised.
• Village signs. Enquiries into the costs and legalities are still under discussion.
15. FINANCE.
Monthly report from RFO, including BACS payments. The RFO explained the previously circulated monthly report. It was proposed by Cllr Griffiths and seconded by Cllr Andrews that the report be accepted as a true record, and that the payments should be made. Agreed, the Resolution was passed.
Asset Register. It was proposed by Cllr Mrs Penketh and seconded by Cllr Andrews that this be accepted. All agreed, the Resolution was passed.
Internal Auditor. Proposed by Cllr Griffiths and seconded by Cllr Andrews that the invoice be paid. All agreed, the Resolution was passed.
End of year Reconciliation. After some clarification, it was proposed by Cllr Mrs Penketh and seconded by Cllr Griffiths that this is accepted. All agreed, resolution passed.
Internal Auditor. The AUDIT 2025/26.
a) AGAR Part 2 Certificate of Exemption. Note and agree to submit to External Auditor.
b) Section 1, Annual Governance Statement. Answer and agree that it should be signed.
c) Section 2, Accounting Statements. Note and Agree that it should be signed.
d) Internal Auditor Report – to Note the report and any advice/comments.
e) Public Period of Inspection – to note. The notice will be placed on the website and on the notice board.
The above documents had been circulated prior to the meeting. They were explained/completed and noted in the above order.
It was proposed by Cllr Andrews and seconded by Cllr
Campion that all these be accepted. All agreed, resolution passed.
16. PLANNING MATTERS. 26/0160/FUL. Retrospective approval. Retention of 45 monitoring boreholes and headworks. Land SE of Sleaford. Noted. 26/0515/FUL Demolition of existing barns and erection of 2 new dwellings, one of which is to be a custom self-build (Plot 2). Weighbridge Barn North End Farm, High Street. It was proposed by Cllr Campion and seconded by Cllr Wilson that “No Comments” be returned to NKDC. All agreed, the Resolution was passed.
17. CLERK’s REPORT.
• LALC bulletins and training dates circulated.
18. DATE OF NEXT MEETING.
Tuesday July 21st, 7.30pm September 22nd, 7.30pm. November 17th. 7.30pm.
There being no further business, the Chairman closed the meeting at 8.25pm.
JULY meeting to include...
Bus shelter repairs.
Volunteer scheme – and suitable projects?
Community Speedwatch.
Playpark Gate repairs
Playpark Annual Inspection.
Cllr Vacancy – possible co-option?
Highways matters – update.
AGENDA
Swaton Parish Council held a bi-monthly meeting on Tuesday 19th May 2026 at 7.30pm. This meeting was the Annual Parish Meeting which was followed by a standard bi-monthly meeting. The Annual meeting started at 7pm during which elected and co-opted councillors were given their roles and responsibilities and a Chair, Vice Chair and RFO was alloted.
Members of the public were encourgaed to attend the meeting as observers, but not be allowed to speak during the transaction of the business. The first 15 minutes (7.30-7.45pm) are open to the public to ask questions or raise issues in regards to matters already on this agenda which is published 1 week prior to the meeting. Any other issues raised will be added to the next meeting's agenda
DATES OF 2026 MEETINGS: Tuesday 19th May, Tuesday 21st July, Tuesday 22nd September and Tuesday 17th November
SWATON ANNUAL PARISH MEETING, MAY 19th, 2026
The Chairman will open the meeting and welcome all present.
AGENDA
1. Minutes of Meeting, May 20th 2025 – Accepting the Clerk’s Notes as Minutes.
2. Chairman’s report for 2025/2026. Available to view on the PC website.
3. Financial annual report from the RFO. Available to view on the PC website.
4. Annual reports from any visiting representatives – County/District Council.
5. Public Discussion and Questioning. Members of the public may comment on any Parish Issues and direct their comments to the Parish Council or any of the visiting representatives.
No Council decision or resolution can be made from these. All relevant issues will go to a future Parish Council meeting for discussion/decision.
6. 7.30pm or earlier, Close of the Meeting.
Notice given by Cllr A Wilson, Chairman of the Parish Council May 10th, 2026