Parish Council Meeting - 20th May 2025
Members of the public may attend this meeting as observers, but will not be allowed to speak during the transaction of the business.
AGENDA
1. APOLOGIES FOR ABSENCE.
2. DECLARATIONS OF INTEREST, if any.
3. ELECTION OF CHAIRMAN. Chairman signs Chairman’s Declaration of Acceptance.
4. ELECTION OF VICE CHAIRMAN AND R.F.O.
5. APPROVAL OF THE MINUTES - Clerks’ Notes from the meeting of March 18th 2025, – accepting as Minutes, Chairman signs.
6. REPORT(S) FROM VISITING REPRESENTATIVE(S), if any.
7. COUNCIL POLICIES AND PROCEDURES. Council Standing Orders, Financial Regs (newly revised) and other policies and procedures. Agree to accept the existing ones pending an ongoing update process. All published on the web site.
8. COUNCILLOR RESPONBILITIES. Details of current responsibilities are at the end of this Agenda. Agree areas of responsibility for 2025/6 as far as possible.
9. INSURANCE. The PC’s insurance is due for renewal June 1st, details have been circulated.
10. PLAYPARK
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11. MAJOR PROJECTS:
• Reservoir. Report from Anglian Water update on April 28th.
12. FLOODING ISSUES. Update on correspondence regarding the recent flooding, and questions asked regarding the current drainage system and the effectiveness of the Black Sluice.
13. CLUSTERMEETINGS. Update on enquiries regarding the re-formation of a Cluster Group to discuss common issues.
14. A52 SIGNS AND ROAD MARKINGS . Any update on the submitted report.
15. ACTIONS SPREADSHEET. Any update/progress?
16. VE DAY CELEBRATIONS. Any report re PC involvement?
17. FINANCE –
• Monthly report from RFO, including signing of Cheques/Approval of BACS payments. Note and Accept. Note and accept the Asset Register.
• End of Year reconciliation – to Note and Accept.
• AUDIT 2024/25
a) AGAR Part 2 Certificate of Exemption. Note and agree to submit to External Auditor.
b) Section 1, Annual Governance Statement. Answer and agree that it should be signed.
c) Section 2, Accounting Statements. Note and Agree that it should be signed.
d) Internal Auditor Report – to Note.
e) Public Period of inspection – to Note.
18. PLANNING MATTERS. 25/0298/FUL. Demolition of existing outbuildings, erection of three outbuildings for use as garage, store/workshop, gym, pool, games and cinema rooms. Using delegated powers, the Clerk returned No Comments/Objections.
19. CLERK’S REPORT.
• LALC bulletins and Training bulletin - circulated.
20. DATE OF NEXT MEETING.
Tuesday July 15th, 7.30pm.
Tuesday September 16th November 18th.
Current Areas of Responsibility:
Police/Speeding/ASB. Cllr Andrews.
Play area. Cllr Mrs Penketh, Cllr Wilson.
Road and path lighting. Cllr Parsons.
Grants and Fund Raising. Cllr Mrs Penketh,
Planning/Open Spaces. Cllr Campion
Responsible Finance Officer. Cllr Mrs Patrick
Footpaths and Bridleways. Cllr Parsons.
Flooding Liaison. Mr Richardson – to be co-opted as necessary
Tidy Village. Cllr Andrews.
Health and Safety Officer Vacant