PC Meeting 17th Sept 2019
MINUTES OF THE PARISH COUNCIL MEETING - HELD ON SEPTEMBER 17th 2019 AT 7.45PM IN THE VILLAGE HUT.
PUBLIC FORUM, 7.30pm. One member of the public was present, but there were no public comments.
The Chairman opened the meeting at 7.30pm.
PRESENT: Cllr A Wilson (Chairman) Cllrs A Deptford, C Campion, and the Clerk, Mrs S McIntyre
APOLOGIES FOR ABSENCE. Cllrs Mrs Penketh and Mrs Patrick presented their apologies, with reasons, these were accepted.
DECLARATIONS OF INTEREST/DISPENSATIONS. Block exemption for matters in connection with the Swaton Play area. Cllr Campion declared an interest for item 15 (a) in connection with the Local Plan.
SIGNING OF THE MINUTES - Clerks’ Notes from the meeting of July 16thth, 2019. Cllr Deptford proposed and Cllr Campion seconded that these be approved as a true record. All agreed, the Resolution was passed, the Chairman signed the Minutes.
COUNTY/DISTRICT/POLICE MATTERS. No representatives present. The Clerk read an e mail from D/Cllr Jackson with some NKDC news. The Clerk was asked to try and find out how the Parish is covered by the Police.
COUNCILLOR VACANCY. No election called, Co-option authorised by NKDC. Mrs Gina Parsons had met with Cllrs prior to the meeting. It was resolved that she be Co-opted as a Councillor and take her seat on November 19th. She remained in the meeting.
PLAY AREA UPDATE. Block Dispensation. The Chairman said that invoices for galvanising were being discussed with the supplier. Up to date costs were discussed. Once the fence posts are received, a work party will be requested over 2 weekends to install the fence. Various e mails from Cllr Mrs Penketh had been received with costs of equipment for the next phase. Cllr Campion said that a £250 donation to the PC was agreed by Swaton Vintage Day Committee. He said that the mowing of the play park will have to be revised as he will not be able to continue. The trees on land adjacent to the area were discussed. It was agreed to ask Cllr Mrs Penketh to discuss the issue with the tenant farmer.
A Co-op grant may not be successful due to the voting procedure.
COMMUNITY SPEEDWATCH. Cllr Mrs Penketh had circulated various types of speed camera and the prices. It was agreed to discuss this further in the next meeting.
NEWSLETTER. Cllrs Mrs Penketh and Mrs Patrick were discussing this after the July meeting. As neither was present it was decided to discuss this in the November meeting.
VILLAGE BOOK EXCHANGE. Cllrs Mrs Penketh had circulated some ideas prior to the meeting. As she was not present it was decided to discuss this in the November meeting.
FINANCE –
Monthly report from RFO had been circulated and explained. It was proposed by Cllr Campion and seconded by Cllr Wilson that the report be accepted, and the below BACS payment approved. It was also resolved that, (1) once sorted, the galvanising invoices be paid, and (2) the Clerk’s attendance on the SLCC national conference on Wed Oct 2nd be paid, before the next meeting. All agreed, the Resolution was passed.
Signing of Cheques and approval of BACS payments.
Mrs S McIntyre BACS Expenses July/August £23.00
Budget. A revised interim budget had been circulated along with recommendations. It was proposed by Cllr Campion and seconded by Cllr Wilson that: (1) the revised interim Budget, Doc 1, be accepted. (2) that £2200 be transferred from the General Reserves of 2401.52 onto the Repairs and Renewals budget line, 201.52 remaining in Reserves. All agreed, the Resolution was passed.
CLERK’s REPORT AND UPDATES.
NKDC – New Dog Fouling signs – circulated. These will remain on file to be used if needed.
8.11pm the Chairman closed the meeting, to allow a member of the public to speak. It was Rr-opened at 8.14pm
LCC – Local ‘Bus timetables – circulated.
NKDC – Litter Picking Grant. It was agreed and Resolved to apply for this year’s grant, Litter picking report has been received.
LCC – e mail circulated about contractors for the next term.
LALC NEWS AND TRAINING.
LALC Weekly news bulletins circulated. LALC News no 170 circulated.
Code of Conduct Training July 17th. Clerk attended – worthwhile.
AGM and Annual Conference – S Hykeham Oct 15th 9am-4.30pm. No interest.
Weekly News Sept 9th. Audit Consultation questions. It was felt not to be relevant.
Clustering Survey – Report re results and conclusions. Noted.
PLANNING: 19/0764/RESM. Erection of dwelling on land adj to The Old Post Office. PC returned No Comments to amendment.
URGENT MATTERS FOR DISCUSSION. Street light opposite the Hut – reported and registered – in hand.
DATE OF NEXT MEETING . Tuesday November 19th, 7.30pm. Preliminary budget discussions.
There being no further business, the Chairman closed the meeting at 8.29pm