PC Meeting - Agenda and Minutes for July 16th 2024
MINUTES FROM THE PARISH COUNCIL MEETING HELD ON July 16th, 2024
PRESENT: Councillors A Wilson, (Chairman), Cllrs Mrs Penketh, Mrs Patrick, C Campion, J Parsons, D Andrews, D/Cllr R Jackson and the Parish Clerk, Mrs S. McIntyre.
Three members of the public were present.
1. APOLOGIES FOR ABSENCE. There were none.
2. DECLARATIONS OF INTEREST. Block Dispensation – Playpark/Reservoir/Budget, Precept.
3. MINUTES OF MEETING. It was proposed by Cllr Mrs Penketh and seconded by Cllr Campion, that the Notes from May 21st, be accepted as Minutes. All agreed, the Chairman signed the Minutes.
4. REPORTS FROM VISITING REPRESENTATIVE(S). C/Cllr Key was unable to attend. D/Cllr Jackson had sent a report, and some of the points were discussed.
5. COUNCILLOR VACANCY. The Chairman will make some enquiries.
6. PLAYPARK.
(a) Grant application update. Climbing Wall and Monkey Bars. Cllr Mrs Penketh is continuing to make enquiries about the best equipment within the grant available.
(b) Siting of Information Board. This will be in place before this year’s annual inspection.
(c) Replacement Trees. Two trees are needed. Liaison with the Crown Estates will continue
(d) Inspection. Enquiries will be made in connection with the annual inspection and possible interim inspections.
7. NOTICE BOARD. Details had been circulated between meetings. The agreed notice board is to be officially ordered. Cllrs Mrs Penketh and Mrs Patrick will organise this.
8. MAJOR PROJECTS/CONSULTATIONS.
• Reservoir Liaison Committee. Cllrs Campion and Mrs Penketh gave an update about public concerns, including overhead power lines, and the total amount of land being used. A parishioners’ meeting is being held after the next consultation meeting for feedback.
9. POLICIES AND PROCEDURES.
• HR Committee. Draft Terms of Reference had been circulated. It was proposed by Cllr Mrs Patrick and seconded by Cllr Parsons that the group should be the HR Working group, and that with some minor amendments, the Terms of Reference be accepted. All agreed, the Resolution was carried.
• Health and Safety Policy. After some research, it was agreed that this was not necessary for such a small council.
10. NEWSLETTER. After discussion, it was felt that an “Introduction to Swaton” leaflet would be more appropriate and achievable. The Chairman to work on a draft document for a future meeting.
11. TREE PRESERVATION. Cllr Mrs Patrick said that the PC should look at which trees were already subject to a TPO, then decide if any further trees should be considered for protection. Cllrs Wilson and Mrs Penketh agreed to investigate this – AGENDA September.
12. SURGERY ITEMS BROUGHT TO MEETING.
• Pathways. Cllr Mrs Penketh said that in certain areas in the village the paths are almost impassable due to overhanging trees and bushes. It was agreed that all the overgrown areas should be identified and the landowners identified for future action.
• Overgrown Land. This is Crown Land, and will be added to the above list of areas which need attention and will be passed to the landowners.
• Smithy Farm Bridge. LCC have promised some action, but with no time scale.
13. FINANCE. FINANCE.
• Monthly report and BACS payments. It was proposed by Cllr Mrs Penketh and seconded by Cllr Parsons that the report and the payments be accepted. All agreed, the Resolution was passed.
• Finance/Budget Working Group. Nothing to report as yet. Cllr Mrs Patrick said it was important to identify and projects which may be needed in 2025. AGENDA Sept.
14. PLANNING MATTERS. 24/026/FUL. Retention of 21 groundwater monitoring boreholes for a temporary period. Land SE off Scredington and SW of Helpringham. Application approved.
15. L.A.L.C. Bulletins have been circulated when received.
Summer Conference July 24th. There was no interest.
Training Sessions. Cllrs Andrews and Parsons attended a New Cllrs Training session.
16. CLERK’S REPORT
• Parish Council Engagement NKDC and SKDC. June 25th.
• LCC Highways, Grass Cutting Agreement 2024/5. Details received. A purchase Order to be submitted when appropriate.
17. DATES OF NEXT MEETINGS. Due to Cllr availability it was agreed that the next meeting should be September 3rd and November 19th.
AGENDA NEXT MEETING.
Playground Inspection
Possible Trees for TPO.
Overgrown land/footpaths
Possible projects for 2025/2 financial year.
Possible “Introduction to Swaton” Information leaflet.
The Chairman closed the meeting at 9.05pm.
AGENDA
The first 15 minutes of a Parish Council meeting is open to members of the public to raise concerns, queries or questions relating to items on the Agenda which will then be discussed fully during the PC meeting which commences at 7.45pm. All are welcome to stay for the whole PC meeting which usually finishes at 9pm. The agenda for 16th July is as follows. Members of the public may attend this meeting as observers, but will not be allowed to speak during the transaction of the business. If members of the public needs to make (by raising therir hand) or are invited to make comment then the meeting will be closed for the duration of their input,
1. APOLOGIES FOR ABSENCE, if any.
2. DECLARATIONS OF INTEREST. Block dispensation – Playpark / Reservoir / Budget, Precept.
3. APPROVAL OF THE MINUTES - Clerks’ Notes from May 21st, 2024, – accepting as Minutes.
4. REPORT(S) FROM VISITING REPRESENTATIVE(S), if any.
5. COUNCILLOR VACANCIES. Update, if any, on the remaining vacancy.
6. PLAYPARK :
Recent Grant. Climbing wall and Monkey bars. Any update
Siting of Information Board. Progress?
Three Replacement Trees. Update on negotiations with The Crown.
Inspection. Alternative Inspection Company?
7. NOTICE BOARD. Update on purchase of a new Notice Board.
8. MAJOR PROJECTS/CONSULTATIONS.
• Reservoir Liaison Cttee. – Update as to progress of the current consultation. Public meeting planned for Parishioners’ feedback.
9. POLICIES AND PROCEDURES UPDATE.
• HR Committee – progress.
• Health and Safety Policy – Is it appropriate for Swaton PC?
10. NEWSLETTER. Discuss possible content and possible joint venture with the Hut Committee and the Church.
11. TREE PRESERVATION. Consider possible tree preservation in the parish prior to planned major works.
12. SURGERY ITEMS, if any, BROUGHT TO MEETING.
Pathways. Safe Passage along village footpaths.
Overgrown land. Investigate overgrown land/unused farm entrance.
Smithy farm bridge. Access improvement.
13. FINANCE –
• Monthly report from RFO, including signing of Cheques/Approval of any BACS payments. Note and Accept.
• Finance/Budget Working Group – update.
14. PLANNING MATTERS. 24/026/FUL. Temporary groundwater boreholes between Scredington and Helpringham. Application approved.
15. L.A.L.C. Bulletins forwarded when received.
Summer Conference July 24th. 0930-4pm £40. Various workshops including H&S and Flood Alleviation.
Training sessions. Reports from Cllrs attending recent Training.
16. CLERK’S REPORT.
• Parish Council Engagement NKDC and SKDC, Greater Lincolnshire, June 25th. Any report?
• LCC Highways, Grass cutting agreement 2024/5 – circulated.
17. DATES OF NEXT MEETINGS. 17th September & 19th November