Parish Council Meeting Minutes 2021

MINUTES FROM THE PARISH COUNCIL MEETING HELD ON JULY 20TH 2021

PRESENT: Councillors A Wilson, (Chairman), Mrs Patrick, Mrs Penketh, A Deptford, C Campion, D/Cllr  R Jackson and the Parish Clerk, Mrs S. McIntyre.

APOLOGIES FOR ABSENCE. Cllr Mrs Parsons, Cllr Richardson – their apologies, were accepted.

DECLARATIONS OF INTEREST.  There were none.

MINUTES. Minutes from the meeting on July 20th 2021. It was proposed by Cllr Campion and seconded by Cllr Mrs Patrick that these be approved. Resolution passed. The Chairman signed the Minutes. The Notes from the Annual Parish Meeting were noted.

REPORTS FROM VISITING REPRESENTATIVE(S).  
C/Cllr Key was unable to attend but has arranged a site meeting with LCC Highways manager on Oct 19th.  Cllr Wilson will attend.

D/Cllr Jackson said there was a shortage of refuse vehicle drivers. Door to door service is being maintained, but lay-by collections are less frequent. There is a live stream to all public NKDC  meetings.

DAFFODILS/WILD FLOWERS.  
Cllr Wilson had circulated suggestions for flowering bulbs for all seasons. After discussion it was agreed that an area in front of the play park fence might be a suitable site. It was proposed by Cllr Campion and seconded by Cllr Wilson that bulbs be purchased to the amount allocated. A working group will be organised for work to the gravel boards, bulb planting can be done then. All agreed, the Resolution was passed.

PLAY AREA.
Annual Inspection 2021 has been requested. It is unaccompanied so the date is not know.
Annual Inspection 2020 – Cllr Wilson answered some ‘advice’ comments from last year. A tree in the park may need trimming back. Cllr Mrs Penketh will check to see if it has a T.P.O. Suggested signage for the park – enquiries to be made as to what notices are on other sites.
Cllr Campion said the grass cutting rotation is working well. Cllr Wilson has treated one swing with the new preservative and it works well.
Lease for Playing Field Land. Cllr Campion is checking the terms of the lease.

LITTER PICKING
It was proposed by Cllr Wilson and seconded by Cllr Mrs Patrick that the grant be requested from NKDC for 2020/21.  All agreed, the resolution was passed. An annual report will be organised. The current litter picker is leaving the village, a possible volunteer was suggested.  Cllr Wilson will see the person.

FINANCE.
Monthly report from RFO, including BACS payments. The RFO explained the previously   circulated monthly report. It was proposed by Cllr Campion and seconded by Cllr Mrs Parsons that the report be accepted as a true record, and that the payments should be made. Agreed, the Resolution was passed. Outstanding invoices to be paid: Clerk’s Aug/Sept expenses £23.00; £101.41 for materials for the play area.

R.F.O. Cllr Deptford is standing down.  It was proposed by Cllr Campion and seconded by Cllr Mrs Penketh, that Cllr Mrs Patrick is appointed as R.F.O when the necessary paperwork is completed. It was proposed by Cllr Wilson and seconded by Cllr Deptford that Cllr Mrs Patrick be added to the list of authorised signatories for banking.

All agreed, both Resolutions were passed.

PLANNING:  
21/1173/HOUS. Erection of single storey front and rear extensions at The Bungalow, Bridge End Road.  This was circulated by e mail as a result of which, ‘No Objections’,  was submitted to NKDC before the deadline.

Installation of solar panels and platform for LPG gas pump at Corner House, West End.  Deadline Oct 11th – details circulated.

CLERK’s REPORT.
L.A.L.C, AGM Wed Oct 6th – Details circulated.
L.A.L.C. Annual report circulated.
Bank for recycling textiles – circulated.
Bus Service Improvement survey – circulated.
Tree Planting Scheme – circulated.
Electoral Roll update – circulated.

DATE(S) OF NEXT MEETINGS.  November 16th.  7.30pm in The Hut. Preliminary budget meeting.
It was agreed to hold the January meeting on the 25, rather than the 3 Tuesday – the 18.

There being no further business, the meeting was closed at 8.20pm.

AGENDA

Members of the public may also attend this meeting as observers, but will not be allowed to speak during the transaction of the business.

APOLOGIES FOR ABSENCE.

DECLARATIONS OF INTEREST, if any.

APPROVAL OF THE MINUTES - Clerks’ Notes from the meeting of May 18th 2021, – accepting as Minutes.

REPORT(S) FROM VISITING REPRESENTATIVE(S), if any.

DAFFODILS/WILD FLOWERS. From May meeting – Planting and locations to be decided.

PLAY AREA. From May meeting.  Cllr Wilson’s report about suitable wood preservative.
Resolution to move into closed session. Discuss a recent FOI request.  Closed session ends.

FINANCE –
Monthly report from RFO, including signing of Cheques/Approval of BACS payments. Note and Accept.
Council Exempt Status received and approved by external auditor.

PLANNING MATTERS.   21/0618/HOUS Erection of two storey front/side extension, single storey rear extension and single storey detached outbuilding to rear. The Red House High Street Swaton. Application approved.

CLERK’S REPORT.
Sleaford Neighbourhood Policing report – circulated.
Street ‘numbering’ plan – Chestnut Manor.  Circulated.
LALC e news bulletins forwarded as appropriate.
LALC News 176 forwarded.

DATE OF NEXT MEETINGS.  21st September 21st   November 16th. 7.30pm.