PC Meeting Minutes and agenda 16th March 2021
PRESENT: Councillors A Wilson, (Chairman), Cllrs Mrs Penketh, Mrs Parsons, Mrs Patrick, A Deptford, C Campion, C Richardson and the Parish Clerk, Mrs S. McIntyre.
APOLOGIES FOR ABSENCE. There were none.
DECLARATIONS OF INTEREST. Item 10 Planning, Cllr Campion.
MINUTES. Minutes from the Zoom meeting on Jan 19th 2021. It was proposed by Cllr Deptford and seconded by Cllr Mrs Patrick that these be approved. Resolution passed. To be signed when appropriate.
REPORTS FROM VISITING REPRESENTATIVE(S). D/Cllr Jackson was unable to attend. He sent a report which the Clerk summarised and circulated after the meeting.
HIGHWAYS.
LCC Parish Grass Cutting Agreement Scheme 2021/22. Document signed and returned. Noted.
Road closure Order. 1/3 – 9/4 overnight as and when required. B1177 – A52. Noted.
BROADBAND. The Chairman said a meeting with an Open Reach representative went well. The matter is ongoing and there is no progress to report as yet.
CODE OF CONDUCT. Final draft of proposed revived Code circulated. This was noted as an update of the progress of the new revised Code.
DAFFODILS. The Council was asked by a parishioner as to whether further bulbs could be budgeted for next year. There was a discussion about different types of plants and possible sites for planting. Cllr Mrs Penketh said she would make some enquiries and report to the next meeting.
COUNCIL INSURANCE. Documents pre-renewal circulated. It was agreed to update the ‘Street Furniture’ to include the 2 bus shelters at £5k each. ‘Gates and Fences’ and ‘Playground Equipment’ to be amended in line with the Asset register. It was agreed that the RFO should pay the renewal, subject to group approval when the documents are circulated. Agenda May for approval Resolution.
FINANCE.
Monthly report from RFO, including BACS payments. The RFO explained the previously circulated monthly report. It was proposed by Cllr Campion and seconded by Cllr Mrs Penketh that the report be accepted as a true record, and that the payments should be made, including renewing the LALC membership. Agreed, the Resolution was passed.
PLANNING:
20/1222/FUL. Erection of 2 storey dwelling and detached garage at Orchard House, Parson’s Drove. Awaiting decision.
CLERK’s REPORT.
Natural Flood Management. Update(s) circulated. Cllr Richardson said no paperwork had been received even though some deadlines for some of the work have passed. There is some talk of rescheduling payments.
LALC. E news circulated as appropriate. It was proposed by Cllr Mrs Penketh and seconded by Cllr Mrs Parsons to ratify an e group decision not to subscribe to the Annual Training Scheme 2020/21. Resolution passed. LALC has been notified.
Play Area. Cllr Campion had been asked to bring some concerns about the use of the play park from the adjacent houseowners. These will be discussed electronically with a report to the May meeting.
DATE OF NEXT MEETINGS.
Future Meetings: The Clerk explained that after May 7th, meetings should be face to face as the ‘virtual’ ruling expired on May 6th. There is much discussion within the Clerks’ network about this decision. It was proposed by Cllr Deptford and seconded by Cllr Mrs Parsons that the May meeting be held via Zoom, starting at 7.30pm. This may change subject to revisions and guidance.
It was proposed by the Chairman and seconded by Cllr Mrs Penketh to postpone the Annual Parish Meeting, a date to be decided depending on the Guidelines.
Tuesday May 18th. 7.30pm via Zoom - Annual Meeting of Parish Council. (Annual Parish Meeting - postponed) – subject to guidelines.
July 20th, September 21st and November 16th.
There being no further business, the meeting was closed at 8.25pm.
AGENDA FOR PC MEETING HELD VIA ZOOM 16TH MARCH 2021
APOLOGIES FOR ABSENCE
DECLARATIONS OF INTEREST. To receive and Declarations.
MINUTES. Resolve to accept the notes from the Zoom meeting on Jan 19th 2021.
REPORTS FROM VISITING REPRESENTATIVES, if any. County, District Councillors, Police representative.
HIGHWAYS. Any update(s) on repairs/problems?
LCC Parish Agreement Scheme – Signed agreement returned for 2021/22.
Road Closure Order. 1/3 – 9/4 overnight as and when required. B1177-A52.
BROADBAND. Update, if any, on Broadband improvements.
CODE OF CONDUCT – Final draft of proposed Code of Conduct circulated.
DAFFODILS. Decide whether to allocate funds for purchasing more bulbs for next year.
COUNCIL INSURANCE – Renewal due ready for June 1st – documents circulated. Are any updates needed?
FINANCE –
Monthly report from RFO, including signing of Cheques/Approval of BACS payments. To be accepted and signed. LALC annual membership due April 1st, £76.82p.
PLANNING MATTERS.
20/1222/FUL. Erection of 2 storey dwelling and detached garage at Orchard House. Awaiting decision as of date of the agenda.
CLERK’s REPORT. Matters circulated for noting or updating.
Natural Flood Management. Update(s) circulated.
LALC – E news circulated as appropriate. Ratify e-decision not to subscribe to Annual Training scheme for 2021/2. LALC notified of this.
DATE(s) OF NEXT MEETINGS - Agree the starting time(s) for these meetings.
May 18th – Annual Meeting of the Parish Council.
Annual Parish Meeting, subject to current guidelines.
July 20th, September 21st, November 16th.
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