Parish Council Meeting Minutes 2021

PRESENT: Councillors A Wilson, (Chairman), Cllrs Mrs Penketh, Mrs Parsons, Mrs Patrick, A Deptford, C Campion, C Richardson and the Parish Clerk, Mrs S. McIntyre.
1. APOLOGIES FOR ABSENCE. There were none.

2. DECLARATIONS OF INTEREST. There were none.

3. ELECTION OF CHAIRMAN. Cllr Mrs Penketh proposed and Cllr Mrs Patrick seconded that Cllr Wilson be Chairman. He was willing to stand. There were no other nominations, Cllr Wilson was elected unanimously.

4. CONTINUE WITH VIRTUAL MEETING. It was proposed by Cllr Deptford and seconded by Cllr Campion that this meeting continues as a virtual meeting due to practicalities, and attendance problems for a face to face meeting. All agreed, the Resolution was passed.

5. ELECTION OF VICE CHAIRMAN AND RFO.
Vice Chairman. It was proposed by Cllr Deptford and seconded by Cllr Mrs Parsons that Cllr Mrs Penketh be Vice Chairman. She was willing to stand. There were no other nominations, Cllr Mrs Penketh was elected unanimously.
R.F.O. It was proposed by Cllr Mrs Parsons and seconded by Cllr Richardson that Cllr Deptford be R.F.O. He was willing to stand. There were no other nominations, Cllr Deptford was elected unanimously. He gave the Council notice of his intended retirement as R.F.O. and as a Councillor at some time during the next 12 months. He will hand over to anyone willing to be R.F.O. and be available for assistance if necessary.

6. MINUTES OF MEETING, March 16th 2021. It was proposed by Cllr Mrs Parsons and seconded by Cllr Mrs Penketh that these be accepted as Minutes. Resolution passed. These will be signed as soon as possible.

7. REPORTS FROM VISITING REPRESENTATIVE(S). There were none. The Clerk said that the new C/Cllr for the Ward is C/Cllr Andrew Key.

8. CHAIRMAN’S AND RFO’S REPORTS. These had been circulated prior to the meeting. They were noted and it was agreed to submit them into the Annual Parish Meeting.

9. COUNCILLORS’ RESPONSIBILITIES. Details of existing responsibilities had been circulated. After some discussion the following list was Resolved:
Police/Speeding/ASB - Cllr Mrs Penketh.
Play area -  Cllr Mrs Penketh, Cllr Wilson. 
Road and path lighting - Cllr Deptford.
Grants and Fund Raising - Cllr Mrs Penketh
Planning and Open Spaces - Cllr Campion
Responsible Finance Officer - Cllr Deptford
Footpaths and Bridleways - Cllr Mrs Patrick 
Flooding Liaison - Cllr Richardson
Tidy Village - Cllr Mrs Parsons.
It was agreed that the need for a Health and Safety Officer should be discussed in July.

10. DAFFODILS. Cllr Mrs Penketh had circulated suggestions of plants and locations. These were discussed. Nothing should be planted within 1 meter of the highway due to grass cutting. A small conservation/bee friendly area in the play area was suggested, getting the village involved.
Mrs Marshall to be notified, thanking her and explaining that various ideas will be discussed in the July meeting.

11. PLAY AREA. Cllr Wilson said that the wooden elements of the play area should be treated with a good quality product to maintain them. FIRST ZOOM MEETING ENDED 8.10PM. RESUMED 8.12PM. After discussion, it was agreed that Cllr Mrs Penketh should make enquiries with the suppliers as to products and liaise with Cllr Wilson. Further discussion in the July meeting.

12. COUNCIL INSURANCE. The Council’s property and values had been amended as per the March meeting. This is the third year of a three year agreement. The renewal documents had been circulated prior to this meeting for final noting and approval. It was proposed by Cllr Mrs Patrick and seconded by Cllr Campion that this should be paid. Resolution passed.

13. FINANCE.
Monthly report from RFO, including BACS payments. The RFO explained the previously
circulated monthly report. It was proposed by Cllr Campion and seconded by Cllr Mrs Penketh that the report be accepted as a true record, and that the payments should be made, including renewing the insurance and the Clerk’s expenses. Agreed, the Resolution was passed.
End of year Reconciliation. Proposed by Cllr Campion and seconded by Cllr Mrs Patrick that this is accepted. All agreed, resolution passed.

AUDIT 2019/20.
a) AGAR Part 2 Certificate of Exemption. Note and agree to submit to External Auditor.
b) Section 1, Annual Governance Statement. Answer and agree that it should be signed.
c) Section 2, Accounting Statements. Note and Agree that it should be signed.
d) Internal Auditor Report – to Note.
The above documents had been circulated prior to the meeting. They were explained/completed and noted in the above order.
It was proposed by Cllr Wilson and seconded by Cllr Mrs Penketh that all these be accepted. All agreed, resolution passed.
e) Public Period of inspection – to be arranged between the Clerk and the R.F.O. and placed on the website.

14. PLANNING:
21/0618/HOUS. Erection of 2 storey front/side extension, single storey rear extension and detached single storey outbuilding. The details had been circulated. It was agreed that the Council had ‘No Objections’ to this application.

15. CLERK’s REPORT. There was nothing to report.

16. DATE OF NEXT MEETING. It was agreed that, provided there were no changes to the Covid status, future meetings should be face to face in the Hut.
The postponed Annual Parish Meeting – This to be held on July 20th at 7.30pm before the next regular PC meeting.

Future meetings
7.30pm Tuesday July 20th - Annual Parish Meeting. 7.45pm Parish Council Meeting.  September 21st. and November 16th

There being no further business, the meeting was closed at 8.35pm.